What Do You Want In An Applicant Tracking System?

At CMS we speak with employers every day who are looking to make a change to their recruiting and applicant tracking system. With budgets in place for the new year, we see a lot of volume and a lot of questions at the beginning of the year.

These are just a few of the questions we receive and reasons recruiters and managers are reaching out to us to inquire about how iRecruit can help them improve their processes.

1. I need to move away from Email, Excel Spreadsheets and Paper
Data entry into Excel is a huge burden on recruiters and HR Departments, and keeping track of paper files can be a nightmare to manager whether you receive 100 or 1000 applicants per month. Don’t miss out on qualified candidates because you are not able to keep track of them adequately. In addition it can be cumbersome to create reports on paper files and stay in compliance with OFCCP requirements.

2. My current system is just not meeting my needs
Whether it’s in-house or hosted if your current system is out of date, or does not have all the functionality you require (online applications, creating requisitions, applicant communications, custom application forms, reporting etc), it may be time to reevaluate your applicant tracking software.

3. I need a branded career center
Presenting a uniform look on your hosted career center is essential to maintaining your company’s brand image. This gives applicants/candidates confidence that they are working directly with your company through an external (hosted) career website. Here are some iRecruit examples: AAAS, Aveda Florida, Inovautus.

4. How can I leverage my social media networks?
If your company is already active on social media sites LinkedIn, Twitter and Facebook, you already have a built in targeted network of potential candidates to share your job openings with. If not, what are you waiting for? iRecruit allows you to easily post your job openings out to these sites with a click of a button to take advantage of your networks.

5. I want to be able to eliminate applicants who don’t meet our minimum requirements for a position
We get a ton of phone calls about this one. It’s still a tough job market, so your application volume is up. You receive 200+ applicants for a position that requires a license, for example, but 30% of them do not have the required credentials. With iRecruit you can eliminate this issue by asking a qualifying OFCCP compliant pre-screening question. If the applicant/candidate says “no” to your pre-screening question, then they do not get to complete an application. Instead they will see an invitation to return to your career center and apply to any position that they do qualify for.

6. I need to be Equal Employment Opportunity (EEO) and/or Affirmative Action Plan (AAP) Compliant
If you are not managing your applicant data efficiently, and not collecting the voluntary EEO information you may be audited. iRecruit allows you to collect the Affirmative Action data, and report on it as needed.

7. I want to be able to create custom application forms and ask qualifying questions based on the position
Not every job you have open is the same, and not every applicant is the same, so why ask the same questions? iRecruit will let you build a “standard” form that you can customize for each position you create as needed. Create long forms for entry level positions, and short forms (contact info, referral source, plus resume and cover letter) for salaried positions. There’s no limit to how many you can create.

8. My managers are spread out over several different locations, how do I track their hiring?
iRecruit’s centralized database can allow your hiring managers restricted access to their account. They are limited to seeing only the applicants for their positions. As an example, Manager A with a Sales position in Connecticut will not see the applicants for the Sales position in Ohio that are owned by Manager B.

9. I want to improve our applicant/candidate communication
Being applicant friendly is critical to how the candidates view your company. You never know who may be turned off as a customer if you don’t communicate. Communication with your applicants, letting them know the status of their application provides a positive candidate experience.

10. I want a system that can provide custom workflow
With iRecruit you can define your own workflow with as few or as many steps as you require.

11. How can I take advantage of available Federal Tax Credits?
If you’re a for-profit company and not taking advantage of the Work Opportunity Tax Credit you could be missing out. “WOTC” is a Federal tax incentive for employers to hire applicants that face barriers to employment. Typically 10-20% of applicants are eligible, and you could receive a tax credit of up to $9,000 per qualified new hire. iRecruit integrates with our WOTC service, eliminating 80% of the required paperwork. Calculate your company’s potential savings: http://www.cmswotc.com/calculator.htm

12. I want to be able to provide my manager regular reports on how many applicants we have and where they are in the process
With iRecruit you can run an on-the-spot report at any time and forward it out to your manager(s) to keep them informed of the status of your applicants, or provide a time-to-hire report on a position.

If any of these look familiar to you, please give us a call at 1-800-517-9099 and request a no-obligation demo today and let iRecruit help you better manage your recruiting and applicant tracking process.

About iRecruit

iRecruit is a cloud-based recruiting and applicant tracking software application that allows you to track and report on all of your job applicants and positions. Find out more and take a quick screenshot tour on our website at http://www.irecruit-software.com/ or join a demo on Tuesdays or Thursdays at 2pm. Call iRecruit at 1-800-517-9099 if you have any questions.

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